OFFICE MANAGER, TREASURY
(Level 7, Hourly rate: CNY142.7794)
The Australian Treasury seeks expressions of interest from qualified persons (Expatriate only) to fill the position in the Australian Embassy Beijing of
OFFICE MANAGER
The position entails part time work of up to 30hrs/week. There is flexibility for the successful applicant to negotiate the hours of work with the Treasury Office. The contract would initially be for a period of 12 months, commencing as soon as possible.
The Office Manager is required to:
• provide general administrative support to the Minister-Counsellor (Treasury) at the Australian Embassy in Beijing;
• manage the office budget;
• organise travel;
• organise visits from Australian Treasury portfolio ministers and government officials;
• assist in expanding the contacts of the Treasury office, arrange meetings and functions, and maintain a database of contacts;
• maintain Treasury Office property; and
• contribute to reporting processes in the Treasury Office.
Selection criteria
Applicants should be able to demonstrate:
• significant output management skills. He/she must be reliable and able to plan, organise, schedule and prioritise their own output, the output of others and to contribute to team output.
• experience in budget management/monitoring.
• strong communication skills. He/she should be able to write effectively and succinctly in English. In relation to oral communication, he/she should have good listening skills, be able to present information clearly and succinctly in English and be able to liaise effectively with a range of people. The ability to speak Mandarin would be in advantage but is not essential.
• good interpersonal skills, including the ability to work effectively and inclusively with other team members and colleagues. He/she should also be able to demonstrate initiative, flexibility and adaptability.
• experienced in using computer applications, Word and Excel. He/she should also be an experienced user of the Internet and database systems.
• general appreciation of Australia’s interests in China and the region.
The applicant should also have a security clearance at the highly protected level or be in a position to obtain such clearance quickly.
Your application should include a cover letter, CV and a supporting statement which directly addresses each of the Selection Criteria respectively. Please note that applications that do not address the Selection Criteria will not be considered. All applicants should also provide detailed contact information for at least two referees.
Applications will close on Monday 14 May 2012 and should be submitted to the Human Resources Section of the Australian Embassy at [email protected] and copied to Adam McKissack at [email protected]
Please note that only applicants short-listed for interviews will receive a written reply.