- Home
- About us
- Visas and migration
- Travelling to Australia
- Services for Australians
- Australia- China relationship
- Doing business with Australia
- Study in Australia
- Development cooperation
- Media
- About Australia
- Events
- 中文
1. Information ⇒ 2. Checklist ⇒ 3. How to Apply ⇒ 4. After You Apply
4. After You Apply – Student Visas
Back to Mongolian Citizens
On this page: Processing times; Verification checks; Contacting us; Notifying you of the decision and Return of passports to Mongolia
Processing Times
The advertised processing time for Student Visa applications lodged at the Beijing Visa Office is 12 weeks. Applicants are encouraged to lodge their applications as early as possible prior to their date of intended travel to allow as much time as possible for processing. However, a student visa cannot be granted earlier than 4 months prior to course commencement.
Please also note that each application presents different issues that can vary processing times. Some factors that may delay processing beyond the average processing time include:
• An incomplete application being lodged or requested documents not being submitted promptly;
• Additional checks becoming necessary, including additional interviews and document verification;
• Medical issues requiring further tests or treatment, such as tuberculosis;
• Any character issues in relation to the applicant that may require a formal character assessment; and
• Changes in the circumstances of the applicant.
Please note that if you have not lodged all the necessary documents in support of your application at time of application, our office may request that you provide further information/documents within a prescribed time period. Only one such request will be made. It is important that you respond to this request within the prescribed time period for response. If no response is received within the prescribed time period your application may be decided based on the information at hand.
Do not make any travel plans, purchase tickets or make any similar decisions in the expectation that you will receive a visa outcome within the average processing time. The average processing time is a guide only.
Verification Checks
For bona fide purposes, many applicants for student visas will be subject to verification checking, which may include telephone interviews, third-party telephone checks, document examination, checks made with document issuing authorities, face-to-face interviews and site visits.
Contacting Us
Should you need to contact us subsequent to lodging your application, please contact your Case Officer directly via email. Your Case Officer’s contact details are contained in the Acknowledgement Letter that would have been sent to you within a week of the date of application. If you do not have a record of your Case Officer’s email address, please email the Beijing Visa Office.
Under the Privacy Act 1988 DIAC can only provide information about a visa application to the applicant, an authorised person or an appointed migration agent. If you have not already done so in your visa application form, you can authorise another person, such as your sponsor, to receive communication in respect of your application by completing and lodging Form 956 - Appointment of a migration agent or exempt agent or other authorised recipient.
If you have further documents or materials in support of your application that you wish to mail, courier or hand in to our office, in order that these reach your Case Officer without delay, please ensure that you clearly write your application file number (if you know it) on the envelope/package.
If there are any changes in circumstances relating to your application following lodgement, you are obliged to inform this office about them. If you wish to provide any other relevant information in support of your application, please do so in writing. You may use Form 1022 Notification of Changes in Circumstances for this purpose.
Additionally, if you wish to notify our office of any incorrect information that you may have given in your visa application, please do so in writing. You may use Form 1023 Notification of Incorrect Answer(s) for this purpose. Your notification of incorrect information will be taken into account when assessing your visa application.
Notifying You of the Decision
For legal reasons, all advice of visa decisions is made available only to applicants, their authorised persons, or their agents. Advice of visa approval is accompanied by some general information about your obligations and the conditions that apply to your visa. If refused a visa, applicants are notified of this by a letter giving reasons for refusal.
Return of Passports to Mongolia
Usually passports are returned to Mongolia via registered Chinese post. Applicants may also wish to arrange and pay for the return of their passports through a respectable courier service.
Please note: The Australian Embassy will not pay for the return of passports by a courier service. Applicants must arrange payment directly with the courier service.
In addition to arranging payment and return of the passport the applicant must provide a signed letter giving the Embassy permission to give the passports to the courier service. This can be done by the applicant faxing the Embassy a SIGNED letter, with their name, date of birth and/or reference number (if known) stating they wish their passports to be given to the courier service and that they have paid for the passport’s return. If your correspondence address is in Mongolia, please include 4 self adhesive labels with your name and address clearly printed in English.
1. Information ⇒ 2. Checklist ⇒ 3. How to Apply ⇒ 4. After You Apply
Back to Mongolian Citizens Any Questions? Email us.